Tips for Food and Beverage Planning in Your Event

If you are hosting an event, you have to plan for food and drinks. It may seem like a simple activity, but in reality, it is very daunting as you must take a lot of factors into consideration. You have to consider your budget, the number of your guests, how many service staff you require, who will do the catering, among other factors.
Food and beverage planning for an event must have an element of precision, or you risk not having enough or spending too much and a lot of wasted food. If you are looking to hire bartenders in Toronto for a single event or a qualified event planner to assist you with the arrangements, visit this page.

Here are some tips that can help you with food and beverage planning in your event:

Understand Your Guests and Event

consider your guestsBefore you dive right into preparing the foods and beverages, you should first understand your guests and the event. On the guests or audience, you should know the expected attendance, what they love most and what they dislike, and anyone potentially with food allergies.
On the event part, you should know whether it is a social or professional event.

If professional, look at the things that might be prohibited by the company policy. If social, you should make sure you take into consideration the social and religious beliefs of those that will be in attendance. This helps you know the kind of food and beverages you should order for.

Include Several Alternatives in Your Menus

Once you understand your guests’ likes and preferences, it is important to include several food alternatives on the menu. Some guests can be vegetarian, while others will be meat lovers. Others will be taking alcoholic drinks while others will not.

When preparing for the event, ensure that the needs of all these guests are catered for so that everyone gets to enjoy the function. Make sure there is a menu for vegans and meat lovers. The same should be done with drinks if there are no restrictions. It will help if you have both alcoholic and non-alcoholic beverages.

Consider Your Budget

weigh on your budgetYou have to first factor amount of money you want to spend in an event before coming up with a food and beverage plan. Generally, do not order food for the exact number of guests expected to attend the event. In most cases, people do not eat exactly the amount of food they are allocated. They usually eat less. Consider ordering 10% less of the per person food allocation. If you are struggling with the numbers, speak with your caterer, for assistance.